Phonemos GRC
Your management system. Documented, audited, always current.
Phonemos GRC is the structured platform for ISO management systems, compliance documentation, risk management, and governance workflows — replacing standalone QMS tools with something your whole organisation can actually use.
Proven in production: linkyard, the company behind Phonemos, runs its own ISO 9001, ISO 14001, and ISO 27001 management systems on Phonemos. All three have passed external audit. We built this for ourselves first.
These features make the difference
Your entire management system in one place
Policy documents, process descriptions, risk registers, KPIs, objectives, audit evidence, and compliance records — all structured, versioned, and searchable in Phonemos. No more management system spread across SharePoint folders, Word files, and email threads. Everything is in one place, with one access model, and linked together.
Structured topic trees for policies, processes, and procedures
Risk registers and risk matrices with metadata and filters
KPI tracking and objectives documentation
Evidence and records linked to the controls they support
Document approval and publishing workflow
Controlled document management is a core ISO requirement. Phonemos enforces it natively: documents go through a configurable draft → review → approve → publish workflow. Every version is retained. Auditors can see the full history of any document — who edited it, who approved it, and when.
Draft → review → approve → publish workflow
Full version history with author and timestamp
Restore any previous version
Configurable workflow steps and approvers
Structured metadata for compliance records
Compliance requires more than documents — it requires structured records. Phonemos lets you attach custom metadata to any page or file: control IDs, owners, review dates, risk ratings, status values. Surface these in dynamic filtered tables to get a live view of your compliance posture without building a separate database.
Custom metadata fields on any page or file
Dynamic tables showing filtered views across all records
Risk matrices for visual risk assessment
Labels and status fields for live compliance tracking
Visual process documentation with BPMN
Process documentation without diagrams is incomplete. Phonemos embeds BPMN, flowchart, UML, and other diagram types directly in pages — using diagrams.net, which many organisations already know. Processes are documented once, version-controlled, and linked to the procedures and controls they describe.
Embedded BPMN diagrams in process pages
UML, flowchart, Archimate, and more — all via diagrams.net
Diagrams versioned alongside the page content
Give auditors exactly the right access
External auditors need to see your evidence — but nothing else. Phonemos' zone-based access control lets you scope read access precisely to the topics, pages, and documents relevant to the audit. Auditors get a clean, navigable view of your management system without needing a full licence or access to unrelated content.
Scoped read access for external auditors without full licences
Zones for fine-grained content separation
One-time token login for external participants without SSO
Automate recurring compliance tasks
Compliance is never one-and-done. Annual document reviews, control re-assessments, and audit preparation repeat on a cycle. Phonemos workflows and automation let you trigger reminders, reassign review tasks, and flag overdue items — so nothing slips between annual cycles.
Workflows and automation for recurring compliance activities
Scheduled task triggers and reminders
Announcement channels for compliance updates and policy changes
Supported standards and frameworks
Phonemos GRC is not built for one standard. The same platform supports any framework that requires documented processes, controlled records, risk tracking, and governance workflows:
ISO 9001 — Quality Management Systems
ISO 14001 — Environmental Management Systems
ISO 27001 — Information Security Management Systems
Other ISO management system standards (45001, 50001, etc.)
Industry-specific regulatory frameworks requiring documented controls and audit trails
For the complete and up-to-date feature list, see Phonemos Plans and Features on doc.phonemos.com.
Run your management system the way it’s supposed to work.
