Phonemos Docs
Your knowledge exists. Your team just can't find it.
Phonemos Docs is the structured knowledge management workspace for teams who need to document, share, and publish — inside their organisation and beyond it.
These features make the difference
Stop searching, start finding
Phonemos' AI-powered semantic search understands what you mean, not just what you typed. It finds relevant pages, files, Word documents, and PDFs — even when the exact words don't match. OCR makes even embedded images searchable. Filter by metadata, labels, and logical operators to narrow down results precisely.
Semantic search across wiki pages, PDFs, Word files, and image text (via OCR)
Understands synonyms and cross-language matches
Filter by metadata, labels, and logical operators
Connect your LLM via the MCP server to use Phonemos as grounded knowledge context
Write once, publish everywhere
Create content once in the editor and deliver it in any form your audience needs. Publish to custom-branded web portals for customers or the public. Export entire page trees to CI/CD-templated PDFs, Word documents, Markdown, HTML, or custom formats you can post-process with scripts. Attach a QR code to a product and let field service read manuals on any device.
Custom-designed public portals for anonymous or authenticated audiences
Export to PDF, Word, ODT, Markdown, HTML, LaTeX and more
CI/CD-ready document templates with your branding
QR code linking for product documentation and field service
Collaborate across organisations — not just teams
Most wikis are built for one organisation. Phonemos is built for the way knowledge actually flows — across teams, companies, partners, and customers. Fine-grained access control lets you manage exactly who sees what, down to the zone, topic, or page level. External users can contribute or read without needing expensive full licences.
Role-based access control for internal and external users
Zones as protected folders — share selectively without separate portals
Multiple login options: SSO (OIDC/SAML), one-time token, Passkey (FIDO2)
External users participate without full editor licences
Multilingual by default
The world is multilingual. Phonemos treats this as a first-class feature, not an afterthought. Each page can have multiple language versions. Authors write in the language they know. DeepL automatically translates content for audiences who need it. Readers see content in their preferred language, configured in their profile.
Per-page multilingual content versions
Automatic translation via DeepL integration
Reader language preferences set in profile
Multilingual user interface
Structure your knowledge, not just store it
Phonemos gives knowledge a structure it can be filtered, queried, and acted on. Enrich pages with structured metadata — tags, custom fields, dates, status values — then surface that data in dynamic tables, filtered views, and reports. Labels and configurable navigation make large knowledge bases navigable by anyone.
Structured metadata on any page or file
Dynamic tables and filtered views built from metadata
Configurable navigation and site structure
Labels, page decorators, and navigation cards
Publishing workflow and governance
Not every piece of content should be published the moment it's written. Phonemos supports document publishing workflows — content can be drafted, reviewed, and approved before it goes live. Full versioning and history means nothing is ever lost, and deleted content can be restored.
Draft → review → publish workflow
Full page versioning and history
Restore deleted pages and files
Comments and discussions on pages and files
Rich, professional editing
The Phonemos editor is powerful enough for technical documentation and simple enough for anyone in the team. Real-time collaborative editing, embedded diagrams (BPMN, UML, Archimate, floorplans, mockups), math formulas, code blocks, and templates — all in one place, without needing external diagram tools.
Real-time collaborative editing with live updates
Embedded diagrams: BPMN, UML, Archimate, floorplans, mockups (diagrams.net)
Templates for pages and entire topic structures
Embed videos and preview Word/PDF files inline
Migration
Already on Confluence or SharePoint? Migration is straightforward.
Phonemos includes importers for Confluence, SharePoint, Azure DevOps Wiki, and Word documents. Your content moves over cleanly — no professional services required.
FAQ
Frequently Asked Questions
If you can't find the answer to your question here, please contact us—we're happy to help!
The most meaningful differences are sovereignty, structure, and audience. Phonemos is Swiss-made, hosted in Switzerland, and not subject to the US CLOUD Act — which matters for regulated industries and public sector organisations. Structurally, Phonemos adds native metadata, configurable navigation, and publishing workflows that Confluence requires third-party plugins for. And while Confluence is built for internal teams, Phonemos is designed from the ground up for cross-organisational collaboration — including external users, customer portals, and multilingual audiences.
SharePoint is a capable file storage and intranet platform, but using it as a knowledge base requires significant configuration effort and ongoing maintenance. Search is limited, structured metadata requires custom list setup, publishing to external audiences is complex, and multilingual content has no native support. Phonemos is purpose-built for knowledge documentation — you get structured wikis, semantic search, multilingual content, and external publishing out of the box, without SharePoint's administrative overhead. Migration from SharePoint is supported directly.
Yes, and this is one of Phonemos' core strengths. You can give external users access at exactly the level they need — read-only, commenting, or full contribution — without giving them access to everything else. Zones let you carve out protected areas for partner collaboration or compliance evidence. For larger audiences such as customers or the general public, Phonemos Portals let you publish branded, structured content to anonymous or authenticated visitors, with no licence required for readers.
Yes — it is where much of our existing customer base sits. Phonemos is ISO 27001:2022 certified, GDPR-compliant under Switzerland's EU adequacy decision, and operates entirely outside the US CLOUD Act. It can be deployed in the Swiss cloud, on any AWS region, or self-hosted in your own data centre. SSO integrations include Swiss-specific identity providers such as AGOV (citizen login) and eIAM (federal administration), as well as standard enterprise providers. The Stadt Zug and Kanton Bern are among our existing public sector customers.
Your knowledge base. Structured, searchable, shared.
Phonemos. Structured teamwork for demanding environments.
